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EDITOR AND PUBLICATIONS OFFICER
Duties and Responsibilities :
The Editor and Publications Officer will be responsible to the Director and/or Deputy Director through the Head of Corporate Services for the effective management of SPREP’s editing and publication services. In particular, the Editor and Publications Officer will perform the following primary duties:
• Assume responsibility for and coordinate the production of SPREP publications such as technical documents, meeting reports under tight deadline and budget;
• edit SPREP publications (both print and electronic forms) in English, improve clarity, consistency and accuracy, and ensure publications meet the needs of target audiences and deadlines for publication;
• implement the overall production process in close liaison and consultation with Programme staff, including layout and graphic design services, quotations, printing and distribution;
• provide professional and technical advice to SPREP Programmes on format, length and content of publications, as well as the choice of medium;
• coordinate production of French language and Pacific island language versions of some documents, as and when required;
• research, write and produce SPREP’s Annual Report, in electronic and paper forms;
• Manage the budget and p rovide relevant information to assist with SPREP’s cash flow management for the publication / media area, including developing and writing funding proposals;
• Develop, maintain and update corporate electronic online content (website and other corporate electronic publications);
• Write and compile content for public awareness products such as , brochures, newsletters, posters, etc.
Other duties include the following:
• Participate and provide technical advice in developing and implementing communications initiatives and strategies for SPREP and its programmes;
• Coordinate and provide support to Member countries relating to publishing; and conduct writing and editorial training sessions for SPREP staff;
• Act as the media liaison officer, in conjunction with the Assistant Media and Publications Officer, to :
• Prepare press and media releases for SPREP;
• Liaise with national regional and international media representatives to place stories concerning SPREP;
• Write monthly columns in Island Business Monthly and Pacific Magazine;
• Provide general information on the organization and its activities to media and the public;
• Act as Chief Rapporteur for the annual SPREP Meetings, associated meetings and committees as required;
• Coordinate and i mplement procedures for the prudent and effective purchasing of required goods and professional services from time to time for production of other media ; (electronic publishing, Video, Multimedia, Radio…);
• Develop, implement and review performance of individual work plan and issue periodic reports according to set timelines; and
• Perform other duties as directed by Director and/or Management from time to time.
Required Qualifications and Experience
Essential requirements for this position are :
• A university degree preferably in English communications or a related field with experience in environmental science or a related discipline;
• At least five years experience in editing and publishing in the English language; and some professional experience in the region in high volume publication production with consistent high standard, under tight deadlines
• Ability to edit and write a wide range of scientific materials, for a variety of target audiences;
• Highly organized, detail-oriented and team-player who has the ability to manage the work of consultants and outsourcing, supervise and develop staff and to work in a multi-cultural and gender-sensitive environment;
• Advanced knowledge of Microsoft Office, design, photo editing and publishing software;
• Demonstrable excellent verbal and written communications skills, both at a technical level and in the preparation of information. Familiarity and knowledge of participating countries and their languages would be an advantage.
Also, highly desirable are the following :
• Understanding of digital photography; and some knowledge of video production;
• Experience in writing radio scripts and producing programmes;
• Knowledge of French; and
• Ability to rapporteur under pressure.
Shortlisted candidates will be required to take an editing test.
Terms and Conditions
Duty Station : |
Apia, Samoa. |
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Duration: |
Appointment is for a term of 3 years initially with renewal for a further period depending upon the officer’s performance during the first term, continuity of related programme activities and availability of funds. |
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Grade: |
Appointment will be at the Grade I of SPREP’s authorised salary scale for professional staff. |
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Salary: |
The basic salary range for this position is expressed in International Monetary Fund Special Drawing Rights (SDRs). The salary range is from 20,309 SDRs to a maximum of 28,442 SDRs, depending on the successful applicant’s qualifications, skills and experience. From 1 July 2004, the equivalent salary in Samoan Tala is SAT$83,429 to a maximum of SAT$116,840 per annum. |
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Adjustments: |
Professional salaries and expatriate allowances are adjusted every six months based on a moving average in the value of the SDR relative to the Samoan Tala (SAT) for the six months period immediately preceding the date of the review. Remuneration is paid monthly in SAT equivalent. The SDR/Samoan Tala rate applicable from 1 July 2004 is 1SDR = 4.108 Tala. The international currency exchange rate at the time of writing is approximately USD1.00 = SAT2.86. |
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Term: |
For those recruited from outside Samoa, the term begins from the day the appointee leaves his or her home to take up the appointment. Appointment is subject to a satisfactory medical examination, as well as a 6 months’ probationary period. Termination is by way of either (i) completion of term of contract or (ii) by way of one month’s notice by either party. |
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For staff recruited from outside Samoa, the following applies:
Relocation Expenses: |
SPREP will meet certain appointment and termination expenses for professional staff recruited from outside Apia, Samoa, including transport and accommodation en-route for the appointee and accompanying dependent(s) between home and Apia, and return, by the shortest and most economical route. This includes: - economy class airfares; and - reasonable cost of packing, insuring, shipping and unpacking furniture, household and personal effects as follows:
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Establishment Grant: |
A lump sum, of SDR1,100 is payable upon taking up appointment and arrival in Apia. |
Temporary Accommodation and Assistance: |
On arrival in Apia, the appointee and dependent(s) are entitled to temporary accommodation at a suitable hotel or other fully furnished accommodation for up to 6 working days. Appointee will be assisted to settle into Apia. This will include help in finding suitable rental accommodation. |
School Holiday Travel: |
One return economy class airfare between the place of education or recognized home and Apia each year (except the last) to enable a dependent child being educated outside Samoa to visit parents, or either parent to visit the child. |
Home Leave Travel: |
One return economy class airfare between Apia and recognized home after completing 18 months of service except the last year, for the appointee and dependent(s). |
Privileges and Immunities: |
SPREP remuneration is tax-free for non-citizens or non-residents of Samoa, including duty-free importation of household and personal effects which have been owned and used by them for no less than six months, within 6 months of taking up appointment. |
Repatriation allowance: |
The appointee is entitled to a repatriation allowance equivalent to two week’s salary, upon successful completion of contract. |
For ALL professional contract staff, the following applies:
Cost of living differential allowance: |
Appointee is entitled to a cost-of-living differential allowance to reflect the differential in the cost of living between Suva and Apia. This allowance will be reviewed periodically. |
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Education Allowance: |
Education expenses will be reimbursed against actual costs of tuition and board and to cover 100% of the fees for dependents for forms 4 to 7 at International School for expatriates and local levels for local. For expatriate contract officers, the entitlement is, up to a maximum of SAT15,600 per child with a maximum of SAT46,800 per family per annum. For local professional contract officers, the entitlement is up to a maximum of SAT3,200 per child per annum with a maximum of SAT9,600 per family per annum. This allowance is to be reviewed every three years. |
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Housing Assistance: |
A housing assistance of 75% of the rent payable in Samoa for expatriate executive furnished housing. This assistance is to be reviewed annually in accordance with Staff Regulation 28. The current rate is SAT2,138 per month. |
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Annual Leave: |
25 working days a year (up to a maximum accumulation of 50 days). |
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Sick Leave: |
30 working days a year (up to a maximum accumulation of 90 days). |
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Other Leave: |
Provisions also exist for maternity, family (compassionate and paternity) and special (without pay) leave. |
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Duty Travel: |
SPREP meets traveling expenses at prescribed rates necessarily incurred by staff required to travel away from Apia on official business. |
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Personal Accident Insurance: |
All employees are covered by SPREP’s 24 hour Life and Personal Accident Insurance Policy. |
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Medical Insurance: |
All employees and their dependents are entitled to have all reasonable medical, dental and optical expenses met by SPREP or by SPREP’s medical insurance scheme. |
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Superannuation: |
An expatriate contract staff member will receive a superannuation allowance of 7% of basic salary. For local contract staff, SPREP will pay 7% of basic salary to the Samoa National Provident Fund. |
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Definitions: |
“Dependent” means the financially dependent spouse or dependent child of an employee. “Dependent child” means an employee’s unmarried legally and financially dependent natural or legally adopted child who is: - under the age of 16 years; or - under the age of 19 years if undertaking full-time study at a secondary school; or - under the age of 22 years if enrolled and undertaking full-time study at a university or other tertiary institution; or mentally or physically incapacitated. |
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Equal Opportunities: |
SPREP is an equal opportunities employer. Men and women are equally eligible for all posts in SPREP. |
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General: |
Appointment will be under the terms and conditions of SPREP’s Staff Regulations, a copy of which will be made available to the successful applicant. |
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Applications
Applications should be accompanied by a detailed curriculum vitae containing full personal details (birthdate, sex, nationality, marital status, number of dependents and age/s, health status, home address, and full contact numbers); qualifications and experience relevant for the position; previous and current appointments with salaries, names and contact addresses/numbers/E-mail of three professional referees who are prepared to provide testimonials. References, if available, are to accompany your application from three recent employers and/or supervisors. In addition, application should include copies of academic qualifications. Application should also indicate how soon you are available to start if successful, and must be addressed to:
The Director
SPREP Telephone: (685) 21 929
PO Box 240 Fax: (685) 20 231
Apia, Samoa E-mail: SPREP@sprep.org.ws
Closing Date: 30 September 2004. Late applications will not be accepted nor considered.