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GEF-PAS Pacific Invasive Species Project

Consultancy

The Secretariat of the Pacific Regional Environment Programme (SPREP) invites tenders for a consultancy to prepare the Project Document for the GEF-funded Pacific Alliance for Sustainability Invasive Species project, for which GEF has appointed UNEP as Implementing Agency and SPREP as Executing Agency.

Terms of Reference for Project Preparation Consultancy

Overall Objective

The main objective of this Contract is to carry out national and regional consultations and draft a Project Document consistent with UNEP and GEF format and standards, which accurately represents the requirements of participating countries, consistent with the prior planning documents for the project and other relevant resources.

Statement of Tasks

1. In consultation with the Implementing and Executing agencies, finalise a plan for carrying out the contract, including detailed planning for carrying out each point below.

2. In consultation with relevant regional and international organisations (including but not limited to those listed below under Resources), carry out a brief review of their existing invasive species programmes, human and institutional resources for invasive species management, and capacity building needs, and review mechanisms to facilitate regional cooperation and information sharing relevant to the Project.

3. For each participating country, carry out an assessment of existing invasive species programmes, human and institutional resources for invasive species management, capacity building needs, and existing policy, regulatory and administrative frameworks in support of invasive species management. This consultative process should involve a comprehensive range of national agency representatives, such as the member agencies of national invasive species committees where these exist, and should take as a starting point the National Biodiversity Strategy Action Plans and National Invasive Species Action Plans of participating countries where these exist .

4. In each participating country, organise and facilitate consultations to discuss results of the national assessment and identify priority Project activities to fill gaps, add-value to, and integrate with, existing initiatives in the management of invasive species in each country.

5. Identify priority areas for regional assistance that are supported by one or more participating countries, with particular reference to how this Project could best contribute to implementation of the Guidelines for Invasive Species Management in the Pacific , and identify how best to use the regional and international organisations consulted under task 2 to carry out the Project.

6.  Identify possible areas for collaboration with relevant initiatives in non-GEF-eligible territories, including but not limited to the Micronesia biosecurity plan and Micronesia Challenge.

7.  Develop guidelines for the composition of national multi-sectoral steering committees for the Project, to provide guidance and oversight in project implementation, with draft ToR for committees defining roles, responsibilities and GEF and UNEP reporting standards.

8.  Design a management structure for the Project at regional level, including human and other resources required, roles and responsibilities etc.

9.  Manage a workshop to draft and agree on a Project Document and roles and responsibilities of participating agencies.

10.  Finalise the Project Document, comprising national and regional components based on the above consultations.

11.  Present final document for approval by Implementing and Executing agencies.

Throughout this process maintain close consultation with Implementing and Executing agencies.

Resources to be consulted (including but not exclusive to):

•  Action Strategy for Nature Conservation in the Pacific

•  Guidelines for Invasive Species Management in the Pacific

•  Project Identification Form (PIF)

•  GEF/UNEP processes and relevant forms

•  Implementing agency (UNEP: Greg Sherley)

•  Executing Agency (SPREP: Alan Tye)

•  Project Technical Advisory Group

•  Other regional agencies including but not limited to: Pacific Invasives Initiative, IUCN Invasive Species Specialist Group, IUCN Regional Office for Oceania, New Zealand Agency for International Development, Secretariat of the Pacific Community, The Nature Conservancy, Pacific Invasives Learning Network, Birdlife International (Pacific), Conservation International, University of the South Pacific, other relevant UN agencies (e.g. FAO, UNDP), plus any others as recommended by UNEP and SPREP colleagues.

•  National Biodiversity Strategies and Action Plans of participating countries

•  National Invasive Species Action Plans of participating countries

•  National agencies in participating countries

•  Relevant agencies for non-eligible territories, through the Micronesia Regional Invasive Species Committee Coordinator (Phil Andreozzi).

Deliverables

1. Final Report including:

a.  Account of time and expenditures during the consultancy contract.

b.   List of agencies and persons consulted.

c. Any problems or issues to be addressed, with recommendations going forward.

2.  Draft Project Document in UNEP/DGEF format including:   

a. identified national priority project activities in each country;

b.  identified priority activities for regional support for national efforts;

c.  a management structure for the project, including human and other resources required, and identified roles and responsibilities for regional agencies, national committees and project staff;

and including the following Appendices:

a. all appendices listed in the UNEP/DGEF ProDoc format;

b.  regional review of existing invasives programmes, human and institutional resources in invasive species management, and capacity building needs of relevant regional organisations (e.g. SPREP, SPC, PILN, PII);

c.  review of mechanisms to facilitate regional cooperation and information sharing relevant to the project;

d.  results of national assessment exercises including assessment of existing invasive species programmes, human and institutional resources in invasive species management, capacity building needs, and existing policy and regulatory and administrative frameworks in support of invasive species management in each participating country;

e.  suggestions for composition of national multi-sectoral steering committees for the project, to provide guidance and oversight in project implementation, with draft TOR for committees defining roles and responsibilities.

Timetable for implementation of this consultancy:

All deliverables to be completed and submitted by Friday 16 April 2010.

Prospective tenderers must request a package of supplementary information before submitting their offers. Requests for the supplementary information should be sent to Theresa Fruean-Afa at SPREP (theresaf@sprep.org). Additional information on GEF document requirements may be found on www.thegef.org.

Tenders for this consultancy must be submitted to Dr Alan Tye at SPREP, (alant@sprep.org) by Friday 6 November 2009. Late submissions will not be considered.