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Post Description:  Property Services Officer (PSO)

Background

• The PSO will be responsible to the Corporate Services Manager (CSM), under the direct supervision of the Senior Administration Officer (SAO), for the efficient and effective performance of the following key responsibilities:

Key Responsibilities and Accountabilities:

• Oversee the Secretariat compound and ensure the security and proper maintenance of all properties and assets and provide advice where necessary;

• Prepare and implement an annual Maintenance Work Plan for the Properties Section and ensure the Secretariat compound, properties and all essential utilities are properly maintained and periodically serviced;

• Prepare and implement a Landscaping Plan for the Secretariat compound;

•  Attend to all administration requirements for the Property Services section including procurement of goods, services and capital items necessary for the professional and proper maintenance and safeguarding of the compound, property and assets and for the general operation of the section;

•  Maintain and update the Asset Register in collaboration with the Finance section;

• Lead and supervise the work of the Property Services staff and ensure proper and timely staff monitoring and evaluation;

• Monitor and supervise all service contractors hired by the Secretariat and provide advice where necessary;

• Ensure the Occupational Workplace Safety procedures are applied and recommend updating when appropriate in collaboration with Personnel Officer;

• Oversee setup of approved arrangements and equipment for official conferences and functions held in Apia ;

• Plan and supervise schedule for all official transport services;

•  Ensure all survey plans, building layouts and essential records for operations and expenditures for the Secretariat compound, property and assets are monitored and properly maintained;

•  Ensure insurance and registration for all properties and assets are provided and renewed on time;

•  Provide a monthly report to SAO on all the Section’s responsibilities;

•  Other duties assigned from time to time.

Required Qualifications and Experience

Essential

• A diploma in Management, Administration or a relevant field from a recognized institution (A higher qualification in a relevant field would be an advantage);

• At least 5 years of relevant practical experience in a medium-to-large size organization;

• Demonstrated ability to develop and present sound proposals relevant to property maintenance and services;

• Demonstrated ability to set priorities; monitor and evaluate work targets and work with minimal supervision;

• Excellent writing and communication skills in English with demonstrated ability in Microsoft computing software’s including Word, Excel and Powerpoint;

• Demonstrated ability to lead, motivate and supervise staff with excellent interpersonal skills and ability to work within a multi-disciplinary and multi-cultural environment;
• Valid Driver’s License.

Highly Desirable

• Experience in an inter-disciplinary and multi-cultural environment..

Basic salary ranges from SAT$31,296 to SAT$47,142 depending on qualifications and experience. Other attractive staff entitlements such as medical benefits, life & personal accident insurance, etc. will be available to the successful candidate.

Full details of the post’s responsibilities, requirements and remuneration package can be obtained by contacting the Personnel Officer on telephone: 21929 Ext. 230, Fax: 20231, or direct Email: luanac@sprep.org

Applications

Applications should include:

• A detailed curriculum vitae containing full personal details, qualifications and experience relevant for the position; previous and current appointments with salaries and names and contact addresses/numbers/E-mail of three professional referees who are prepared to provide testimonials.
• Available references from at least three recent employers and/or supervisors
• A statement to address how each Essential Selection Criteria is met.
• Copies of academic qualifications.

The Director

SPREP                                                    Telephone: (685) 21 929

P O Box 240                                             Fax: (685) 20 231

Apia                                                         Email: SPREP@sprep.org

Samoa

Closing Date: 29 October 2008. Late applications will not be considered.