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Request for Proposals

Background:

The Pacific Islands Greenhouse Gas Abatement through Renewable Energy Project (PIGGAREP) is a continuation of the close collaboration between the Secretariat of the Pacific Regional Environment Programme (SPREP), UNDP and the Global Environment Facility (GEF) to build the capacity of the PICs to deal with the challenges of Climate Change

The global environment and development goal of PIGGAREP is the reduction of the growth rate of GHG emissions from fossil fuel use in the Pacific Island Countries (PICs) through the removal of the barriers to the widespread and cost effective use of feasible renewable energy (RE) technologies. The specific objective of the project is the promotion of the productive use of RE to reduce GHG emission by removing the major barriers to the widespread and cost-effective use of commercially viable RE technologies (RETs). PIGGAREP consists of various activities whose outputs will contribute to the removal of the major barriers to the widespread utilization of RE technologies (RETs). The project is expected to bring about in the PICs: (1) Increased number of successful commercial RE applications; (2) Expanded market for RET applications; (3) Enhanced institutional capacity to design, implement and monitor RE projects; (4) Availability and accessibility of financing to existing and new RE projects; (5) Strengthened legal and regulatory structures in the energy and environmental sectors; and, (6) Increased awareness and knowledge on RE and RETs among key stakeholders.

Tuvalu is one of the participating PICs in the PIGGAREP and one of the activities in its 2009 Work Plan and Budget is a Wind Power Development Project. The activity is separated into four components:

Component 1 Wind Data Validation and Analysis for Funafuti

Component 2 Training on wind data analysis

Component 3 Remove and reinstall the Funafuti wind monitoring station at Niulakita island

Component 4 Wind Power Feasibility Study for Funafuti

This activity builds on the UNDP/SOPAC PIEPSAP funded wind resource monitoring equipment that was installed in May 2007 on Funafuti Atoll. The equipment was installed at the TEC compound because on the preferred site, the landowners were not willing to install the wind resource assessment equipment on their land. Two years of data have been collected at a height of 30 meters above ground and all data are being stored at the Tuvalu Electricity Corporation’s (TEC) main server. For security purposes, data are also backed-up at SOPAC.

The collection of data was extended to two years on the request of Kansai Electric, a Japanese Electric Company. According to Kansai Electric Ltd, a two year period will clearly show the seasonal variability of the site.

The PIREP 2004 report noted that there has been no attempt to estimate the wind energy resource in Tuvalu . While the economic case for wind power in Tuvalu possibly is decreasing due to falling prices of oil in the second half of 2008, the future may bring the price of imported energy to a level that will allow wind power to provide energy at a comparable or lower cost. However, it is likely that there are better locations for wind power in Funafuti than in the TEC compound. Thus a comprehensive assessment should be made by including locations along the reef and in the lagoon where there is no interference from the tall coconut trees that cover the land areas.

The PIGGAREP and the Tuvalu Electricity Corporation is hereby putting out a Request for Proposals (RFP) for qualified and experience registered consultancy firms to undertake the following tasks:

Wind Data Validation and Analysis for Funafuti

Training on wind data analysis

  Remove and reinstall the Funafuti wind monitoring station at Niulakita island

  Wind Power Feasibility Study for Funafuti

Instructions to Offerors:

•  The Proposals must cover all the objectives, outputs and activities as specified in the ToR

•  The Proposals must include costs for professional fees and logistics

•  USD$ only must be used in the Proposals

•  The Proposals must include:

i)   An updated CV of the individual/s who will undertake the update feasibility study

ii)   A summary of recent work in the areas to be covered in this consultancy (including client and work produced);

iii)   Information on availability;

iv)   Total person days proposed for the work on the consultancy and daily rate in USD$ and

•  A methodology and work plan (maximum 10 pages)

vi) The body of the proposal should not be more than 20 pages. All other information are to be placed in Annexes.

•  As part of the PIGGAREP capacity building effort, bidders are encouraged to include local Tuvalu experts in their proposals.

•  As this task will involve specialized skills, experience and qualification, the Proposal must specify such experience and qualification of the individual(s) who will undertake the assigned task(s);

•  The consultancy preferably should commence by November 2009;

•  The offer must be in the English language only;

•  The above-mentioned documents, information and requirements are mandatory and as such are required to form a complete tender. An offer will be rejected unless it is substantially responsive;

•  If the Proposal is received prior to the formal submission date corrections/modifications can be made up to that date;

•  The Proposals must be submitted in electronic format only (Word and PDF format, 1 MB max) by email to the e-mail address specified below and

The exact number of working days will be determined subsequently between the successful Contractor, the Tuvalu Electricity Corporation and the PIGGAREP Project Management Office (PMO).

The final working plan will be determined subsequently between the successful Contractor, the Tuvalu Electricity Corporation and the PIGGAREP PMO. Acknowledgements of the receipt of quotations will be provided by e-mail. Successful as well as unsuccessful offerors will be informed by e-mail once the evaluation and selection process are completed.

Award of Contract and Evaluation Criteria:

Quotations will be evaluated according to the following criteria:

•  Price - (30%)

•  Specific Experiences in Wind Analysis, Wind power project development and installations - (25%)

•  Experiences in Small Islands Developing States and in the Pacific Region - (15%)

•  Methodology/Work Plan - (30%)

All quotations must be addressed to:

Director

SPREP

P.O Box 240

Apia , Samoa

Email: sprep@sprep.org

Contact Information:

Deadline for the submission of quotations will be 5 p.m 16 th October 2009, Samoa Time.

Terms of Reference

Wind Development Project in Tuvalu

•  Introduction

The PIGGAREP is a continuation of the close collaboration between SPREP, UNDP and the GEF to build the capacity of the PICs to deal with the challenges of Climate Change. The global environment and development goal of PIGGAREP is the reduction of the growth rate of GHG emissions from fossil fuel use in the Pacific Island Countries (PICs) through the removal of the barriers to the widespread and cost effective use of feasible renewable energy (RE) technologies. The specific objective of the project is the promotion of the productive use of RE to reduce GHG emission by removing the major barriers to the widespread and cost-effective use of commercially viable RE technologies (RETs).

PIGGAREP consists of various activities whose outputs will contribute to the removal of the major barriers to the widespread utilization of RE technologies (RETs). The project is expected to bring about in the PICs; (1) Increased number of successful commercial RE applications; (2) Expanded market for RET applications; (3) Enhanced institutional capacity to design, implement and monitor RE projects; (4) Availability and accessibility of financing to existing and new RE projects; (5) Strengthened legal and regulatory structures in the energy and environmental sectors; and, (6) Increased awareness and knowledge on RE and RETs among key stakeholders.

Tuvalu is one of the participating PICs in the PIGGAREP and one of the activities in its 2009 Work Plan and Budget is a Wind Power Development Project.

•  Objectives

The general objective of this consultancy is to assess the feasibility of wind power at Tuvalu . More specifically, it is to:

•  Undertake data validation and analyzed the two (2) years of data collected at Funafuti Island

•  Conduct training on wind resource analysis

•  Based on i) above, conduct a feasibility study of wind power at Funafuti

•  To remove the wind monitoring equipments at Funafuti and install at Niulakita Island .

3. Activities

The scope of work for the consultancy will include, but not necessarily be limited to, the following activities:

i)   Validate and Analyze the wind data

This activity will produce processed data, graphs, wind indicators, etc.

ii)   Conduct wind analysis training based on the actual data at Funafuti .

This training should at least be for a week and will be aimed at strengthening and the capacity of the Renewable Energy and Energy Efficiency Unit of the TEC to be able to analyze data to be collected from Niulakita islands (see iii below). While this training will mostly be for the staff of TEC and the Energy Office, other PICs nationals (Cook Is and Nauru ) may participate. This training should include provision of relevant hardware equipments and software programmes.

iii) R emove the wind monitoring equipments at Funafuti and installing it at Niulakita Island .

This activity will involve the dismantle of the wind monitoring tower at Funafuti , calibrating the equipments (if necessary) and then reinstalling them at Niulakita. The installation should allow data to be retrieved and stored at the TEC with back-up at the Tuvalu Meteorology Office.

iv)   Conduct a wind power feasibility study at Funafuti

Based on the wind data validation and analysis in i) above, a decision will be made by the TEC and the PIGGAREP PMO to proceed to a wind power feasibility study. The feasibility study will assess the technical, economic, social and environment feasibility of putting up a wind power generator at Funafuti . It will include but not restricted to the following:

Technical design of the wind farm

•  Study of the existing diesel plant to draw an electrical daily load curve for a working day and a weekend day.

•  Analysis of the electrical demand during the past 6 years to evaluate future growing trends.

•  Choice of the installed wind farm capacity in accordance with the present recorded and future estimated output

•  Evaluation of logistical constraints

•  Description of the civil works and grid connections works

•  Description of minimum training level or competence for operation and maintenance of the wind generator

Budget evaluation

•  Price of the turbine landed in Funafuti

•  Price of required civil works

•  Grid connection costs

•  Installation costs

•  Training costs of local agents

•  Operation and maintenance

•  Land rental for the life of the project

The Consultant should provide a cost breakdown of civil works and grid connection cost, based on local logistic capacities, expertise and potential local funding resources existing in Tuvalu to perform such works.

The consultant should detail in the study the power system interconnection and operation between the wind farm and the diesel plant

The report should address the two following aspects:

Identification and selection of Wind Farm potential site

•  Availability of land, human resources and infrastructure

•  Wind resources

•  Power system interconnection and operation details

•  Adaptation to the local development, physical surroundings and planning

•  Suitability for project objectives

Analysis and assessments

•  Wind resources and physical characteristics-data, extrapolation, analyses, statistics

•  Wind turbine structural loading and safety standards requirements

•  Wind turbine – types, sizes and design (including household sized turbines)

•  Electricity demand and load forecast

•  Wind farm sizing and power system configuration

•  Wind farm layout

•  Wind farm energy production estimation

•  Electric grid connection – standards and requirements

•  Power system operation and control system communication if any

•  Environmental impact – visual, noise, wildlife, fuel savings, emissions (CDM benefits, CO 2 , NO X , SO 2 )

•  Physical planning, existing and new requirements for the site and surrounding land

•  Requirements in general nearby installations (water tanks, agricultural fields, phosphate mining, etc)

•  Electromagnetic interference

•  Climate in general – temperature, humidity, etc … and its impact on design requirements eg. Regarding corrosion, protection, cooling, tropicalisation, etc.

•  Soil conditions

•  Access to site

•  Election – facilities, needs, conditions, need for landscaping and

•  Operation and maintenance

•  Technically define the appropriate wind farm

From a technical point of view, the hybrid power system would be as follows: The wind will have to be continuously adjusted in order to optimise the wind energy resource while maintaining the diesel generators above their minimum level load (operating) conditions. The diesel genset ensures grid stability voltage and frequency.

•  Financially evaluate what would be the cost of the project

•  Present economic and environmental interests of such project

•  Define how to launch the implementation phase

•  Access the social and financial benefits of the project

•  Monitoring of the existing diesel plant to draw an electrical daily load curve for a work day and a week end day.

•  Analysis of the electrical demand during the past 6 years to evaluate future growing trends. Correlation with other islands with same economic profile will be used to confirm the demand trend.

•  Access the social and financial benefits of the project

•  Established a budget for the implementation phase

•  Prepare a term of reference for quotations from wind turbine manufacturers / distributors for a turnkey wind farm

•  Prepare the local aspect of the project: land owning, training, economics, operation and maintenance

•  Choice of the installed wind farm capacity in accordance with the present recorded and future estimated output

•  Evaluation of logistical constraints

•  Description of the civil works and grid connections works

•  Description of minimum training level or competence for operation and maintenance

•  Keep in mind the need for due information of the local community of every project phase aspects, using local TV station and other appropriate media

•  Identify potential positive outcomes of the project on the island economy such as the promotion of green tourism, etc  

•  The consultant shall provide a cost breakdown of civil works and grid connection cost, based on local logistic capacities, expertise and potential local funding resources existing in Tuvalu to perform such works

•  The consultant should detail in the study the power system interconnection and operation between the wind farm and the diesel plant

•  Availability of land, human resources and infrastructure

•  Wind resources

•  Power system interconnection and operation details

•  Adaptation to the local development, physical surroundings and planning

•  Suitability for project objectives

4. Reporting Requirements